Run safer, simpleryouth exchange programs.
NexusHQ brings safeguarding, compliance, placements, host families, finance and reporting into one calm, secure workspace — purpose-built for Rotary Youth Exchange and student mobility programs worldwide.
Platform overview
Everything a youth program needs, in one calm workspace.
People at the centre
Students, host families, mentors, parents and officers — connected through one trusted source of truth.
Safeguarding-first
Welfare check-ins, incidents and disciplinary cases tracked end-to-end with full accountability.
Compliance, automated
AASES, vetting, training and credential expiry monitored and surfaced before they become risks.
Placements & travel
Schools, host families, travel approvals and itineraries managed in a single connected flow.
Safeguarding focus
Built around the duty of care you already carry.
Welfare check-ins
Scheduled, automated and gently escalated whenever a check-in is missed.
Incident workflows
Severity, escalation paths, regulator-reportable flags and a complete audit trail — every step.
Protection Officer access
Privileged session logging, high-risk login alerts and tightly scoped sensitive-record visibility.
Soft-delete only
Safeguarding history is preserved for the long term — never permanently erased.
Our safeguarding promises
- Mandatory MFA for every System Administrator account
- Privileged session logging on every administrator action
- Row-level data isolation between organisations and districts
- Append-only audit logs — records cannot be altered or erased
- Automated welfare nudges so no student is overlooked
- Disciplinary and incident records preserved indefinitely for accountability
Compliance automation
Fewer spreadsheets. Less risk. Real proof.
AASES tracking
Capture status, completion and expiry per student — gaps are auto-flagged before they become issues.
Vetting & WWCC
Track host family and volunteer credentials with proactive renewal reminders well ahead of expiry.
Regulatory submissions
Prepare, store and reproduce regulator-ready exports with full provenance and version history.
Training currency
Mentor, officer and Chair training tracked with role-gated access — only the qualified see sensitive data.
Mobile app
Calm, secure access in the palm of every officer.
- Officers and mentors approve travel requests from anywhere, in seconds.
- Students log welfare check-ins quickly — without friction or forms.
- Real-time alerts keep incidents and overdue tasks visible the moment they matter.
- Biometric unlock and trusted-device support keep sensitive data protected.
Rotary Youth Exchange
Designed with Rotary YE districts.
Outbound exchanges
From EOI to safe return — itineraries, sponsor clubs, AASES, host families and welfare in one place.
Inbound students
School placements, three host family rotations, mentor coverage and event tracking — fully coordinated.
Short programs & camps
RYLA, NYSF and youth camps with smooth registrations, consent capture and incident workflows.
Key features
Everything you need. Nothing you don't.
Pricing
Simple, transparent per-student pricing.
Pilot
Ideal for a single district or club running a focused, time-boxed trial.
Free
- Up to 25 active students
- Core safeguarding & placements
- Email support during pilot
District
The full platform for a district or country-wide program.
From $X / student / year
- Unlimited users and program roles
- Every workflow, compliance and reporting tool
- Mobile app and real-time alerts
- Priority support with named contact
Multi-district / Enterprise
Built for zone, country or multi-district deployments.
Custom
- Custom roles & SSO
- Tailored onboarding & training
- Dedicated success manager
See NexusHQ in your district.
Book a 30-minute walkthrough tailored to your program, or run a no-cost pilot with one of your clubs.
FAQ
Questions, answered.
Contact
Talk to the NexusHQ team.
Schedule a call
Prefer to talk it through? We'll find a time that suits your district or program.
Request a call